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ASC Scheduling Coordinator

Company: Florida Medical Clinic
Location: Zephyrhills
Posted on: June 25, 2022

Job Description:

Our Vision is to be the best choice for healthcare in our community

Job Title: ASC Scheduling Coordinator

Reports to: ASC Assistant Director

Job Summary: Manages all clerical duties relative to the peri-operative visit. Must have strong phone etiquette, punctuality, ability to coordinate work with others, flexibility, attention to detail and be computer savvy.

Prior medical office experience required. Scheduled shift Monday-Friday 5:00AM-1:30PM, 8:00AM-4:30PM

**Please Note: Per CMS guidelines for this department full COVID-19 vaccination is a requirement for this role for new hires joining Florida Medical Clinic. Should you be hired for this position you will be required to provide a copy of your vaccine card. Florida Medical Clinic will consider medical or religious accommodation requests as required by applicable law.**


We offer a wide choice of compensation and benefit programs that are among the best. From competitive salaries to retirement plans. We make every effort to take care of the people who make our company great.

Gives you an employer that you will have pride in working for
Provides excellent training programs and opportunities for growth
Offers Medical Benefits including:Employer Contributions to HSA high deductible plan
Discounts at our medical facilities
Cigna Open Access OAPIN & OAP plans

Supports Incentive based Wellness Programs
Offers company sponsored Life Insurance with buy-up provisions
Provides Dental, Vision, Long and Short Term Disability, Accident & Illness policy options
Supports Paid Time Off and Holidays
Gives generous 401K plan with annual 3% Employer contribution after one year of employment
Values and appreciates its employees
Boasts a reputation for superior health care and quality service

Essential Functions of the Position:

Prepares charts prior to visit.Booking Sheet, if applicable
Anesthesia paperwork, if applicable
Lab results, if indicated on Physician Orders
Encounter forms
History and Physicals
Physician Orders
Discharge paperwork
Registration paperwork
Co-payment sheets with amount filled out
Consent forms
Extra chart labels

Chooses appropriate blank medical record packet, specific to the surgery/procedure to be performed.
Ensures every record contains:
Stickers each page of medical record with patient ID label neatly and appropriately.
Files paperwork into correct, divided sections of binder several days in advance of procedure.
Ensures nursing staff have all charts ready and available for preoperative contact the morning prior to scheduled procedure/surgery.

Enters patient information into Amkai system in timely fashion.
Prints schedule from Intergy and enters information as provided on booking sheet.
Schedules procedure/surgery in appropriate timeslot as required per physician block, procedure type, etc.
Removes no shows and cancelled appointments by end of each business day.
Enters case history after completion of procedure.

Monitors Intergy schedule daily for add-ons and cancellations, making new charts accordingly.
Verifies authorizations for upcoming procedures have been obtained by physician offices.
Communicates effectively with physician office scheduling staff for any outstanding paperwork / requirements.
Flags chart for Check In staff of any outstanding requirements the afternoon prior to scheduled procedure.
Creates appointments in Intergy for any liver biopsy or bronchoscopy cases, as informed by physician office (ZH only).
Reviews encounter forms for completeness and accuracy. Submits to FMC CBO daily. Resolves inquiries from billing departments in timely fashion.
Breaks charts down from binders and sequences in proper order in preparation for scanning.
Maintains the Front Office area.
Answers telephone courteously and in a quiet, pleasant voice
Accepts and relays messages in an effective manner (telephone and fax)
Maintains order and cleanliness of front office and work area
Orders toner for printer or copier, as needed. Enters work orders for printer/copier repairs.
Responds to inquires from patients and family members in waiting room, notifies family members of discharge status as requested by nursing staff

Additional Responsibilities:

Performs other incidental and related duties as required and assigned, including assisting with Check In/Admitting Coordinator duties as needed.
Maintains all required regulatory training and participates in mandatory drills
Annual Risk Management Education
Annual OSHA training
Quarterly fire drills

Physical and Mental Demands:

Normal physical ability; able to sit for long periods
Normal concentration and normal complexity of decision making
High level verbal and written communication skills
Above average ability to manage multiple tasks simultaneously

Job Qualifications:

High school graduate or GED equivalent
Strong customer service orientation
Basic computer proficiency
Excellent telephone etiquette
Minimum 1 year experience required

We are an Equal Opportunity Employer and make employment decisions without regard to race, gender, disability or protected veteran status


Keywords: Florida Medical Clinic, Brandon , ASC Scheduling Coordinator, Other , Zephyrhills, Florida

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