General Description Benefits Supplemental Questions
Under general supervision, perform clerical work relating to the
preparation and processing of small claims, county court,
protective injunction, monitor case activity and clerk small
claims, protective injunction court hearings, and other court
proceedings as needed. Preparation and processing of small claims,
county and protective injunction forms, preparation of court
calendar for small claims, county court and protective injunction
hearings, clerk related hearings, and process after court
Examples of Duties (Essential Functions): Perform any
combination of the following duties according to specific assigned
area of responsibility. Provide customer assistance to individuals
requesting non-technical information.
Assist the public in the preparation and processing of
Protective Injunction Petitions and/or Small Claims filings.
Prepare the necessary orders and Case Log.
Attend Court proceedings to provide an accurate record of
disposition; complete paperwork required for disposition of
hearing. Prepare and issue receipts for payment of filing fees,
copies, and intake of monies into the court registry.
Prepare, sign and seal subpoenas, notices and affidavits.
Provide and prepare copies of documents and/or certified copies for
governmental agencies and customers. Prepare, process, and manage
case file folders, files various documents; verify information in
case folder with automated or manual docket entries; create case
numbers and add necessary parties, parties' information and
attorneys; perform manual and ePortal docketing, scanning and
validating of documents, calendaring and posting to system.
Respond to complex questions from the related agencies
pertaining to court process. Answer inquiries in person, on the
phone, through email, and/or written correspondence; conduct
research of records for data relating to inquiries.
Participate in on-call schedule for protective injunctions.
Perform other duties as required.
Typical Qualifications and Minimum Qualifications: Graduation
from high school or posses an accredited equivalency diploma.
Higher education or experience in legal record keeping, or legal
office procedures preferred. Three years clerical experience. One
year experience with a Clerk's office, government entity, legal or
similar environment preferred. A comparable amount of training
and/or experience may be substituted for the minimum
qualifications. Type 30 cwpm preferred.
For new hire initial placement, this position is historically
filled at a Level I. In some cases, an applicant's knowledge,
skills, abilities, and education may qualify him/her for a higher
level. Active teammates in this position have the opportunity to
progress to higher levels.
Basic skills testing such as typing, spelling, grammar, and math
may be required for this position. No supervisory responsibility,
but position may be required to train teammates.
A valid driver's license is required.
Supplemental Information and Knowledge, Skills and Abilities:
Live and advocate our commitment to the Organization's vision,
mission, and values. Working knowledge of the Florida Statutes and
Rules of Procedure.
Working knowledge of office procedures; business English,
spelling and arithmetic. Ability to learn legal office practices,
procedures and documents.
Ability to learn laws, rules and regulations as they relate to
area of assigned responsibility. Must be skilled in basic
mathematical calculation. Ability to carry out oral and written
instructions. Ability to learn legal terminology, definitions and
numerous codes for docketing.
Skilled in use of a calculator, keyboard, Personal Computer (PC)
and related software. Computer entries must be accurate and
up-to-date as information is reported to other agencies.
Must have the ability to meet the public and to deal effectively
with their problems. Ability to cope with customers in impromptu
situations. Ability to establish and maintain effective working
relationship with co-workers, employees and officials or other
departments or offices. Assist attorneys and the public to ensure
matters are handled in an efficient manner.
Ability to follow standardized procedures. Ability to work on
assignments where common sense and good judgment are essential.
Judgment is required to ensure information released to public is
not legal advice.
Ability to work with and maintain confidential and/or sensitive
records (i.e. protective injunctions, sexual violence, juvenile
records, Adoptions, expungement, warrants, capiases and arrest
orders) and comply with legal advice restrictions for the Clerk &
Comptroller's office as well as state and federal guidelines.
Ability to sit or stand for extended periods of time, while
concentrating on repetitious or complex tasks. Ability to work
within time constraints and workload surges. Ability to work in a
fast paced environment with frequent interruptions while
maintaining speed and accuracy. Accuracy is required in the
compilation of fees and codes for cash register transactions.
Ability to perform specialized clerical work within a courtroom
setting. Ability to lift boxes of files that may weigh up to fifty
Ability to maintain a professional, positive demeanor under
highly stressful conditions.
Position and duty location may vary between East and West side
of the County based on workload. Current employees may receive
The statements contained herein reflect general details as
necessary to describe the principal functions of this job, the
level of knowledge and skill typically required and the scope of
responsibility, but should not be considered an all-inclusive
listing of work requirements. Individuals may perform other duties
as assigned, including work in other functional areas to cover
absences or relief to equalize peak work periods or otherwise to
balance the workload.
Performs other duties as required.
A qualified employee or applicant with a disability may be
afforded a reasonable accommodation to perform the essential job
functions of a position in compliance with the Americans with
Certain veterans and spouses of veterans receive preference and
priority in employment and are encouraged to apply for this