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Hearing Clerk

Company: Pasco County Clerk & Comptroller
Location: Dade City
Posted on: May 3, 2021

Job Description:

General Description Benefits Supplemental Questions

Under general supervision, perform clerical work relating to the preparation and processing of small claims, county court, protective injunction, monitor case activity and clerk small claims, protective injunction court hearings, and other court proceedings as needed. Preparation and processing of small claims, county and protective injunction forms, preparation of court calendar for small claims, county court and protective injunction hearings, clerk related hearings, and process after court documents.

Examples of Duties (Essential Functions): Perform any combination of the following duties according to specific assigned area of responsibility. Provide customer assistance to individuals requesting non-technical information.

Assist the public in the preparation and processing of Protective Injunction Petitions and/or Small Claims filings. Prepare the necessary orders and Case Log.

Attend Court proceedings to provide an accurate record of disposition; complete paperwork required for disposition of hearing. Prepare and issue receipts for payment of filing fees, copies, and intake of monies into the court registry.

Prepare, sign and seal subpoenas, notices and affidavits. Provide and prepare copies of documents and/or certified copies for governmental agencies and customers. Prepare, process, and manage case file folders, files various documents; verify information in case folder with automated or manual docket entries; create case numbers and add necessary parties, parties' information and attorneys; perform manual and ePortal docketing, scanning and validating of documents, calendaring and posting to system.

Respond to complex questions from the related agencies pertaining to court process. Answer inquiries in person, on the phone, through email, and/or written correspondence; conduct research of records for data relating to inquiries.

Participate in on-call schedule for protective injunctions.

Perform other duties as required.

Typical Qualifications and Minimum Qualifications: Graduation from high school or posses an accredited equivalency diploma. Higher education or experience in legal record keeping, or legal office procedures preferred. Three years clerical experience. One year experience with a Clerk's office, government entity, legal or similar environment preferred. A comparable amount of training and/or experience may be substituted for the minimum qualifications. Type 30 cwpm preferred.

For new hire initial placement, this position is historically filled at a Level I. In some cases, an applicant's knowledge, skills, abilities, and education may qualify him/her for a higher level. Active teammates in this position have the opportunity to progress to higher levels.

Basic skills testing such as typing, spelling, grammar, and math may be required for this position. No supervisory responsibility, but position may be required to train teammates.

A valid driver's license is required.

Supplemental Information and Knowledge, Skills and Abilities: Live and advocate our commitment to the Organization's vision, mission, and values. Working knowledge of the Florida Statutes and Rules of Procedure.

Working knowledge of office procedures; business English, spelling and arithmetic. Ability to learn legal office practices, procedures and documents.

Ability to learn laws, rules and regulations as they relate to area of assigned responsibility. Must be skilled in basic mathematical calculation. Ability to carry out oral and written instructions. Ability to learn legal terminology, definitions and numerous codes for docketing.

Skilled in use of a calculator, keyboard, Personal Computer (PC) and related software. Computer entries must be accurate and up-to-date as information is reported to other agencies.

Must have the ability to meet the public and to deal effectively with their problems. Ability to cope with customers in impromptu situations. Ability to establish and maintain effective working relationship with co-workers, employees and officials or other departments or offices. Assist attorneys and the public to ensure matters are handled in an efficient manner.

Ability to follow standardized procedures. Ability to work on assignments where common sense and good judgment are essential. Judgment is required to ensure information released to public is not legal advice.

Ability to work with and maintain confidential and/or sensitive records (i.e. protective injunctions, sexual violence, juvenile records, Adoptions, expungement, warrants, capiases and arrest orders) and comply with legal advice restrictions for the Clerk & Comptroller's office as well as state and federal guidelines.

Ability to sit or stand for extended periods of time, while concentrating on repetitious or complex tasks. Ability to work within time constraints and workload surges. Ability to work in a fast paced environment with frequent interruptions while maintaining speed and accuracy. Accuracy is required in the compilation of fees and codes for cash register transactions.

Ability to perform specialized clerical work within a courtroom setting. Ability to lift boxes of files that may weigh up to fifty (50) pounds.

Ability to maintain a professional, positive demeanor under highly stressful conditions.

Position and duty location may vary between East and West side of the County based on workload. Current employees may receive preference.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.

Performs other duties as required.


A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.


Certain veterans and spouses of veterans receive preference and priority in employment and are encouraged to apply for this position.

Keywords: Pasco County Clerk & Comptroller, Brandon , Hearing Clerk, Other , Dade City, Florida

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